How Do I Restrict Access to Certain Galleries in My Portfolio?

Privacy Controls are only available to Premium account holders, for details see the plan comparison page

Our Premium Plan features several privacy controls which can be used to restrict access to your entire portfolio or even just selected Galleries. How you configure the privacy controls on your portfolio depends on your requirements and your own personal preferences. For example, you might want to restrict access to a gallery so that only a particular client can view it, or you might have a gallery of family photos that you want to share only with specific individuals.

There are three main privacy controls which you should consider before deciding which is the best fit for your needs:

  • Password Protecting your entire Portfolio.
  • Password Protecting an individual Gallery or multiple Galleries.
  • Changing the Privacy Control of a Gallery or Galleries from public to private which will require you to provide a direct link to those you wish to have access to them.

Read on below for the nitty gritty on each method!

Note: You can use both Password Protection of a Gallery or Galleries and Privacy Control simultaneously. However, it is not advisable to use Portfolio wide Password Protection if you are using either of the other Password Protection options.

Password Protecting your Entire Portfolio

By enabling this setting all pages on your portfolio will become password protected and visitors will be required to enter a password in order to view any page on your portfolio.

You can password protect your entire Portfolio from the Settings area of Crevado Admin. To do this you click on Settings on the top right of Crevado Admin:

From Settings scroll down to the blue header Misc Settings and below this you will see a box into which you can enter your password. Once you enter your password click save.

Note: If you Password Protect your entire Portfolio it will not appear in Google or other search engines. In addition, it is advisable not to use Portfolio wide Password Protection in conjunction with e.g. individual Gallery password protection as this will mean the viewer will require two passwords to access that Gallery.

Password Protecting only certain Galleries

In some cases it may be desirable to have Public Online Portfolio but also have a way of restricting access to work within certain Galleries.

It is easy to Password Protect any Gallery. To do this simply click on Galleries on the top left of Crevado Admin:

Then click on the Gallery you wish to edit:

Scroll down to the Gallery Settings area and here you will see that Password Protection is the first option.

Click on the Password Prtection blue area and a box will appear into which you can type your password:

Once you enter in your password click Save. Now all you have to do is provide whomever you wish to view this Gallery with the Password you have put in place.

Note: to remove password protection on a Gallery simply empty out the password field and press save

Gallery Privacy Settings

Galleries which are marked private will not be linked to from the main navigation on your portfolio. Private Galleries will also be excluded from search engine robots such as Google and are never published in sitemaps and other feeds. Private Galleries can only be accessed by visitors who know the URL or Address of the Gallery in question.

To configure this setting for any given Gallery click on Galleries on the top left of Crevado Admin:

Then click on the Gallery you wish to edit:

Scroll down to the Gallery Settings area and here you will see that Privacy Control is the second option:

Select the Private Gallery option; the writing will turn blue and a url/link will appear in a box underneath, this is the direct link to your Gallery.