Attaching PDF or Word Docs Within Custom Content Pages on Your Crevado Online Portfolio

When building your Online Portfolio Website you may have the need to link to additional files such as PDF or Word documents within the text content of your custom content pages.

You can attach files within any of the Custom Content Pages of your Crevado Online Portfolio Website. Note that only PDF and Word document types are allowed as attachable files. That said, attaching a file within the pages of your Online Portfolio Website is easy! Just follow these simple steps:

From Crevado Admin, click Pages:

click pages

Locate the Page you wish to edit from the list of your Pages. We are going to use the About Page for our example here. So you locate your About Page and click the related edit content link as shown below:

edit about page

This will take you to your Portfolio in Live Edit Mode enabling you to change the page content of your About Page.

NOTE: A yellow popup at the top of the screen will alert you that you are in Live Edit Mode and reads: "LIVE EDIT mode is active. Click here to go back! or View Live Version".

Once in Live Edit Mode the easiest way to attach a file is to first select the piece of text you wish to create a link from then click then click the paperclip Icon on the Toolbar at the bottom of the screen:

Here is what the Toolbar and paperclip icon looks like close up:

Once you click on the paperclip icon a window will open allowing you attach the file. You have the option to name the file and then choose whichever PDF or MS Word document you wish to upload using the Choose file button:

Your file will now be attached as a link within the Page that you have chosen.

How Do I Restrict Access to Certain Galleries in My Portfolio?

Privacy Controls are only available to Premium account holders, for details see the plan comparison page

Our Premium Plan features several privacy controls which can be used to restrict access to your entire portfolio or even just selected Galleries. How you configure the privacy controls on your portfolio depends on your requirements and your own personal preferences. For example, you might want to restrict access to a gallery so that only a particular client can view it, or you might have a gallery of family photos that you want to share only with specific individuals.

There are three main privacy controls which you should consider before deciding which is the best fit for your needs:

  • Password Protecting your entire Portfolio.
  • Password Protecting an individual Gallery or multiple Galleries.
  • Changing the Privacy Control of a Gallery or Galleries from public to private which will require you to provide a direct link to those you wish to have access to them.

Read on below for the nitty gritty on each method!

Note: You can use both Password Protection of a Gallery or Galleries and Privacy Control simultaneously. However, it is not advisable to use Portfolio wide Password Protection if you are using either of the other Password Protection options.

Password Protecting your Entire Portfolio

By enabling this setting all pages on your portfolio will become password protected and visitors will be required to enter a password in order to view any page on your portfolio.

You can password protect your entire Portfolio from the Settings area of Crevado Admin. To do this you click on Settings on the top right of Crevado Admin:

From Settings scroll down to the blue header Misc Settings and below this you will see a box into which you can enter your password. Once you enter your password click save.

Note: If you Password Protect your entire Portfolio it will not appear in Google or other search engines. In addition, it is advisable not to use Portfolio wide Password Protection in conjunction with e.g. individual Gallery password protection as this will mean the viewer will require two passwords to access that Gallery.

Password Protecting only certain Galleries

In some cases it may be desirable to have Public Online Portfolio but also have a way of restricting access to work within certain Galleries.

It is easy to Password Protect any Gallery. To do this simply click on Galleries on the top left of Crevado Admin:

Then click on the Gallery you wish to edit:

Scroll down to the Gallery Settings area and here you will see that Password Protection is the first option.

Click on the Password Prtection blue area and a box will appear into which you can type your password:

Once you enter in your password click Save. Now all you have to do is provide whomever you wish to view this Gallery with the Password you have put in place.

Note: to remove password protection on a Gallery simply empty out the password field and press save

Gallery Privacy Settings

Galleries which are marked private will not be linked to from the main navigation on your portfolio. Private Galleries will also be excluded from search engine robots such as Google and are never published in sitemaps and other feeds. Private Galleries can only be accessed by visitors who know the URL or Address of the Gallery in question.

To configure this setting for any given Gallery click on Galleries on the top left of Crevado Admin:

Then click on the Gallery you wish to edit:

Scroll down to the Gallery Settings area and here you will see that Privacy Control is the second option:

Select the Private Gallery option; the writing will turn blue and a url/link will appear in a box underneath, this is the direct link to your Gallery.

Customizing SEO Meta Tags and Other Page Attributes on Your Crevado Online Portfolio

One of the most important things when you have built your online portfolio is to customize how the pages of your portfolio appear in search engines such as Google. The advantage of doing this is two-fold; it helps create clear information of what your site and pages contain when it appears in search engines such as Google and it also helps describe your page to search engines which in turn helps your page rank better in searches.

Without delving too deeply in to the technical side of things this task is accomplished using tags. The two most important tags concerning how your page appears in search engines are the Page Title and the Meta Description. The following screenshot illustrates how these tags are put to use when your site appears on the likes of Google:

online portfolio appearing in Google

As the name suggests the Page Title is quite simply a string of text which is used to describe your page. In the above screenshot the Page Title is a bit on the short side and perhaps would be better changed to something a little more lengthy and descriptive, for example "Balbao Park, San Diego CA - the nations largest urban cultural park". As can be seen above, the meta description plays an important role in terms of how your site is represented in search engine results.

Armed with this new fund of information you may be wondering how you can put this to use for your Crevado Online Portfolio.

How to customize Page Titles and Meta Tags for the pages on your Crevado Portfolio

To get started, click on the Pages section of Crevado admin:

click pages section of Crevado admin

Next edit the properties of the Page you wish to edit by clicking the properties (pencil) button as indicated below:

edit page properties by clicking on the pencil icon

From the Page Settings tab of the Page Properties dialog you can customize the Link Title, Page Title and URL of your page:

page property page settings tab

Did you know? Link Title is used to control the name of the page as it appears on your Portfolio navigation menu whereas Page Title controls the actual title of the page as it appears on your browser tab or Google etc. You can use this to your advantage, for example your 'About' page could have a Link Title 'About' whereas the Page Title can be more descriptive such as 'About Diego Marteniz Photography'.

Clicking on the SEO/Social tab within the Page Properties dialog allows you to access the Meta Description and Meta Keywords as well as giving you the ability to specify the OpenGraph image for the page in question:

page property seo social tab

The OpenGraph image can be used to control what image is displayed when your Page is shared on Social media networks such as Facebook, Twitter and Google+. Facebook Recommends using an image up to 1200x630 pixels for the best results. For your convenience larger images are automatically resized to these facebook endorsed dimensions.

Notes & Recommendations

  • Meta descriptions can be any length, but search engines generally truncate snippets longer than 160 characters. It is best to keep meta descriptions between 150 and 160 characters.
  • Google typically displays the first 50-60 characters of a Page Title, or as many characters as will fit into a 512-pixel display. If you keep your titles under 55 characters, you can expect at least 95% of your titles to display properly. Keep in mind that search engines may choose to display a different title than what you provide in your HTML. Titles in search results may be rewritten to match your brand, the user query, or other considerations.
  • It's widely believed that the Meta Description and Keywords play a part in how you rank on Google specifically. This is not true as Google announced in September of 2009 that neither meta descriptions nor meta keywords factor into Google's ranking algorithms for web search. Google uses meta descriptions to return results when searchers use advanced search operators to match meta tag content, as well as to pull preview snippets on search result pages, but it's important to note that meta descriptions do not to influence Google's ranking algorithms for normal web search.

Can I Create Sub-galleries Within My Crevado Online Portfolio?

You can achieve sub-galleries by leveraging a special type of Page called a Gallery Collection. By default you will already have one Gallery Collection which is initially called 'My Work' (you may have renamed it already by now). The following simple steps show you how to create a page structure which supports multiple sub-gallery sections:

From Crevado Admin click on Pages at the top left of the screen:

Now, to create a new Gallery Collection click on the Create Page button on the right:

Then change the Page Type drop down menu option to Gallery Collection:

Now give the Gallery Collection a Link Title and Page Title and then click Create:

Once you have done this and created your Gallery Collection you can switch back to the Galleries section of Crevado Admin by clicking on Galleries at the top left of the page:

You will notice things have changed a little. The Galleries section now lists each Gallery Collection along with any Galleries inside them as shown below:

From here you can drag and drop Galleries from one collection to another:

Finally, when you are creating a Gallery, if you have more than one Gallery Collection created you will be prompted to specify what collection the new Gallery gets created in.

How Do I Sell My Work Using PayPal on My Crevado Online Portfolio?

PayPal support requires a Premium account for details see the plan comparison page

PayPal is one of the largest online payment processors in the world. It is a convenient and flexible way for people to make online purchases. Your Crevado Online Portfolio effortlessly integrates with PayPal - this allows you to sell your work via your Portfolio by accepting payments using PayPal.

Firstly, in order to sell your work using PayPal you will need a PayPal account. If you do not already have a PayPal account please sign up for a PayPal account first.

Once you have an account, please follow these steps to enable selling via PayPal on your Crevado Online Portfolio.

From Crevado Admin click on the Settings button at the top right of the screen:

Scroll down to the e-Commerce Settings area and here you will see the PayPal Support option. You simply click Enabled to turn this on:

Once you have enabled PayPal you'll need to assign prices to your work. To do so, click on Galleries at the top left of the page:

Select the Gallery which contains the work you wish to sell by clicking on it. Then assign pricing to any piece of work you wish to sell:

You can set the price for other items in the same Gallery by repeating the aforementioned steps. You can repeat this process for items located in other Galleries also if you wish.

That's it! Items on your portfolio which have a price will now display a cart button which when clicked on will start the PayPal payment process.

What about Tax & Shipping Charges?

Once you have entered the sale prices for your work you may wish to configure how Shipping and Taxation Charges are calculated.

Please see the following PayPal article on how to configure this.

Note: Tax and Shipping calculations are only available using a PayPal Premier or Business account.

How Do I Change My Crevado Portfolio Billing Cycle?

You can pay for your Crevado Online Portfolio Plus or Premium Account monthly, or every 3, 6 or 12 months. Choosing your Billing Cycle is quick and easy, just follow these simple steps!

From Crevado Admin, click on the Account link at the top right of the page:

account link

Next you will see the title Your Crevado Account and underneath that you need to click on Billing & Plans:

Next, click on the blue Change Billing Cycle link which is to the right of your Billing Cycle information:

When you click on the blue Change Billing Cycle link, a drop down menu will appear. Now you simply select the Billing Cycle you wish (i.e. monthly, every 3 months, every 6 months or every 12 months) from the menu by clicking on it to select it. Once you have done so, click on the Grey Change Cycle button to confirm your selection.

That's it, your done! A yellow pop up at the top of the screen will confirm that your Billing Cycle has been changed.

Creating Custom Content Pages on Your Crevado Online Portfolio

In addition to Gallery pages which can be used to showcase your work, sometimes it's also necessary to create additional pages which contain your own custom content. For example, exhibition details, news & events, etc. These types of pages are called Custom Content pages.

So how do I create 'em ?

Creating a Custom Content Page is easy! Just follow these simple steps:

From Crevado Admin, click Pages at the top left of the screen:

From the Pages section click the Create Page button:

Once you have done so, the Create New Page popup will appear. Simply fill in the Link Title and the Page Title and click on the Create button:

PRO TIP: The Link Title is used when linking to your Page within the navigation of your Portfolio. The Page Title can differ from the Link Title and is used primarily for the purposes of SEO. For more information on SEO and metatags please see customizing SEO and meta tags on your Online Portfolio

After you have created your new page, you will be taken to the Page Content Editor where you can edit the content of your custom content page.
Note the Content Editor toolbar will appear at the bottom of the screen as illustrated below:

Controlling the Formatting and Layout of the Content on your Page

The Content Editor toolbar allows you to control the formatting and styles of the text on your page as well as to insert/edit images etc.
The first button on the toolbar is the formatting button which allows you to control the formatting/styling of text:

There are a number of different Formatting Styles that can be applied to the text in your Custom Content Pages. These styles can be customized using Crevados Theme Editor and then applied using the formatting button. Typical styles include the Normal Text of the page and the Heading Sizes 1 to 6 which are ordered by importance i.e. Heading 1 is the primary heading of the page. Here is a screenshot of the list:

How these styles appear i.e. the Font Faces used, the Colors and the Font Sizes are controlled using Crevados Theme Editor. For more information on how to customize these styles using Crevados Theme Editor please see the following article:

how to customize your theme using the crevado theme editor

You can also insert images into your Content Page from here. To do so, firstly click on the image button as show below:

Once you have clicked on the image button a popup will open and you need to click on the Choose File button to then upload an image:

Once the image has been uploaded it will be inserted into the Content Page in the location of where your cursor was. Following this you can then click on the uploaded image to access the image properties dialogue. From here you can ajust the sizing and alignment. You can also add a caption to the image and link the image to a URL if you wish.

Something not working? no worries - just contact us!

Customizing the Look of Your Portfolio Using the Crevado Theme Editor

The layout, look & feel of your portfolio is controlled primarily by the Crevado Theme you're using. There's a wide variety of Themes to choose from and depending on the type of work you're showcasing some themes will work better than others. You can change the active Theme at any time and once you've applied a new Theme you can further personalize the Theme using the Crevado Theme editor by changing font sizes, font faces, backgrounds and colors and more.

Customizing the look of your Portfolio is easy and there are plenty of options to choose from. To start, from Crevado Admin just click the Customize button:

Under the blue heading Portfolio Customizaton you will see a list of available themes which can be applied to your Portfolio to change the appearance. In each theme there's a light and dark variant.

There are eight Themes available:

  • Masonry: A clean, light weight, masonry based theme. Vertically stacked media with primary navigation on top.
  • Folio: Media is displayed one by one, using arrows (or keyboard) to navigate.
  • Minimal: A clean, light weight, minimal theme with vertically stacked media and primary navigation on the left. Ideally suited for people with large numbers of Projects.
  • Flipbook: A minimal theme based off our Masonry theme but with Flipbook based navigation. Media is displayed one by one, using arrows (or keyboard) to navigate.
  • Thumbnails: A minimal theme based off our Masonry theme but with Thumbnail based navigation. Gallery content is displayed all on one page using cropped thumbnails, switching to flipbook based navigation once clicked.
  • Carousel: A fashionable horizontal theme optimized for displaying sets of HD photos.
  • Fang: A responsive theme featuring a snazzy photo-grid for gallery navigation as well as a flipbook for enlarged/individual media navigation.
  • Tazo: If themes Fang and Minimal had a child, this would be it! A vertical, light or dark coloured theme featuring fixed navigation and a justified photo grid for media.

You can see the different options by clicking on the forwards arrow > (on the right) or backwards arrow < (on the left) or by clicking on the dots located on the top right corner. All are highlighted by red arrows in the following image:

Clicking on the green Apply Theme button selects it.

Note: For best results, we recommend that you spend some time deciding on your Theme and specifically whether you want a Light or Dark finish; how you want your Crevado Online Portfolio to look. It will mean less editing for you later! :-)

Once you have chosen your preferred Theme you can then further personalize it by clicking on the blue Customize Theme button:

This launches the Crevado Theme Editor.

The Theme Editor is broken down in to several sections:

  • Logos
  • Font Sizes
  • Typography
  • Backgrounds & Colors
  • Theme Options
  • Custom CSS
  • Reset Theme

Click a section heading to expand the options within:

Any changes you make such as options, colors, font sizes etc. will be automatically reflected on the preview pane on the right. Once you're happy with the changes you've made you can save them to make them permanent by clicking the green Apply Changes button at the top left of the page:

A popup will ask you to confirm that you wish to make the change to your Crevado Online Portfolio. Simply click OK to confirm the change:

Theme Editor Section Overview

Logos

The Logos allows you to customize any logos within your Theme. In most themes this is just two options; the Favicon and Portfolio Logo.

The Favicon is a small icon which can be used to associate with your website in the context of a web browser. For more information on Favicons please see Customizing the Favicon of your Online Portfolio.

The Portfolio Logo option simply allows you to use a graphical image in the place of the title of your Portfolio.

Font Sizes

As the name suggests, the Font Sizes section allows you to modify the font sizes of various different elements of text on your portfolio. You can modify the font sizes by clicking on the plus / minus buttons. When you modify font sizes the changes are automatically applied in the preview pane on the right of the screen so you can see how things will look before you make any changes permanent.

Typography

The Typography section allows you to control the font faces which are used for various different types of element groups on your Portfolio. To change the font face simply select a new font from the dropdown once you have changed the font the preview pane on the right hand side will be updated to show you how it looks.

The fonts listed in the dropdowns are from the Google Font library. You may wish to browse the various different fonts there to get a feel for which font suits your tastes best.

Backgrounds & Colors

This section allows you to control background colors and images as well as font colors of various elements on your Portfolio. For example, you can use this section to modify the color of the portfolio title text, of the background color of your portfolio.

You simply click on the color scale next to the area you wish to change and it will open into a color picker box where you can select the color you want:

Once you change a color the preview pane will update automatically to reflect your new choice.

Theme Options

This section allows you to control different options available in your active theme. The options available here will depend on your current theme.

Custom CSS

Note: Custom CSS is only available on our paid plans for details see the plan comparison page

The Custom CSS section is for advanced users and requires a knowledge of CSS (Cascading StyleSheets). This section allows you to specify your own CSS to further customize the look and feel of your portfolio beyond what is possible with the Theme Editor.

Reset Theme

!!WARNING!! The reset theme section will reset ALL the customizations you have made using the Theme Editor and restore your theme back to the factory default. You will lose ALL customizations to fonts, colors, etc.

How Do I Promote My Online Portfolio?

Sharing your Crevado Online Portfolio on Social Media Networks

If you are using your Crevado Online Portfolio website to sell your work, it is essential that you do as much as you can to promote your Portfolio and build a Social Media following as this increases your potential customer base. The following are some useful tips for you to do just that!

One way to promote your online Crevado Portfolio is to click on the Promote link at the top right of Crevado Admin:

Here you will see the Promote your Portfolio section and underneath it there are three popular social media sharing networks listed: Twiter, Facebook and LinkedIn. You can easily and quickly share your work on any, or all three of these social media networks by clicking on the link beneath each one, as highlighted below by the red arrows.

Note: Once you click on any of the links provided to promote your online Crevado Portfolio you must then follow the steps requested by the social media network to complete the sharing process!

Adding links to your Social Media Pages on your Crevado Online Portfolio

Another way of promoting your Online Crevado Portfolio is to add a clickable icon for social networking sites you use, to allow visitors access your profile page! Follow these steps to do just that!

Firstly, from Crevado Admin click the Customize button:

Scroll down to the Your Social Media Links section. Here you will see we have composed a list of some of the most popular social media networks; Facebook, Twitter, LinkedIn, Instagram, YouTube, Google+ and Pinterest.

Click on any of the blue boxes, that represent each social media network, to link to that network. When you click, a white text box will appear underneath a message asking you to enter in your full URL for that social media network. Once you have entered in the URL click the blue Save button!

Now the social media clickable icon will appear on your Portfolio!

Note: You can link as many Social Media Networks to your Portfolio as you want! Just repeat the steps with the relevant URL for each one!

How Do I Change My Crevado Portfolio Theme?

Changing the Theme of your Crevado Online Portfolio website is quick and easy. From Crevado Admin click the Customize button:

There are eight Themes available with a Light or Dark version of each:

  • Masonry: A clean, light weight, Masonry based theme. Vertically stacked media with primary navigation on top.
  • Folio: Media is displayed one by one, using arrows (or keyboard) to navigate.
  • Minimal: A clean, light weight, minimal theme with vertically stacked media and primary navigation on the left. Ideally suited for people with large numbers of Projects.
  • Flipbook: A minimal theme based off our Masonry theme but with Flipbook based navigation. Media is displayed one by one, using arrows (or keyboard) to navigate.
  • Thumbnails: A minimal theme based off our Masonry theme but with Thumbnail based navigation. Gallery content is displayed all on one page using cropped thumbnails, switching to flipbook based navigation once clicked.
  • Carousel: A fashionable horizontal theme optimized for displaying sets of HD photos.
  • Fang: A clean, modern theme which displays photos in a grid layout, works especially well with touch based devices.
  • Tazo: If themes Fang and Minimal had a child, this would be it! A vertical, light or dark coloured theme featuring fixed navigation and a justified photo grid for media.

You can see the different options by clicking on the forwards arrow > (on the right) or backwards arrow < (on the left) or by clicking on the dots located on the top right corner as illustrated below:

Clicking on the green Apply Theme button will apply the selected theme:

Spend some time previewing the different Themes before deciding on one to use and once you do you can then customize the Theme further using the Theme Editor.

Note: For best results, we recommend that you spend some time deciding on your Theme and specifically whether you want a Light or Dark version. It will mean less editing for you later and ensure that your ultimate colour choices contrast properly with widgets on your portfolio such as buttons etc.

Once you've settled on your preferred Theme you can now move onto editing the finer details by clicking on the blue Customize Theme button:

This launches the Crevado Theme Editor which you can use to modify a wide variety of elements that make up your Portfolio!

For more information on customizing your Theme using the Theme Editor please see customizing your Online Portfolio Appearance using the Crevado Theme Editor