How Do I Restrict Access to Certain Galleries in My Portfolio?

Privacy Controls are only available to Premium account holders, for details see the plan comparison page

Our Premium Plan features several privacy controls which can be used to restrict access to your entire portfolio or even just selected Galleries. How you configure the privacy controls on your portfolio depends on your requirements and your own personal preferences. For example, you might want to restrict access to a gallery so that only a particular client can view it, or you might have a gallery of family photos that you want to share only with specific individuals.

There are three main privacy controls which you should consider before deciding which is the best fit for your needs:

  • Password Protecting your entire Portfolio.
  • Password Protecting an individual Gallery or multiple Galleries.
  • Changing the Privacy Control of a Gallery or Galleries from public to private which will require you to provide a direct link to those you wish to have access to them.

Read on below for the nitty gritty on each method!

Note: You can use both Password Protection of a Gallery or Galleries and Privacy Control simultaneously. However, it is not advisable to use Portfolio wide Password Protection if you are using either of the other Password Protection options.

Password Protecting your Entire Portfolio

By enabling this setting all pages on your portfolio will become password protected and visitors will be required to enter a password in order to view any page on your portfolio.

You can password protect your entire Portfolio from the Settings area of Crevado Admin. To do this you click on Settings on the top right of Crevado Admin:

From Settings scroll down to the blue header Misc Settings and below this you will see a box into which you can enter your password. Once you enter your password click save.

Note: If you Password Protect your entire Portfolio it will not appear in Google or other search engines. In addition, it is advisable not to use Portfolio wide Password Protection in conjunction with e.g. individual Gallery password protection as this will mean the viewer will require two passwords to access that Gallery.

Password Protecting only certain Galleries

In some cases it may be desirable to have Public Online Portfolio but also have a way of restricting access to work within certain Galleries.

It is easy to Password Protect any Gallery. To do this simply click on Galleries on the top left of Crevado Admin:

Then click on the Gallery you wish to edit:

Scroll down to the Gallery Settings area and here you will see that Password Protection is the first option.

Click on the Password Prtection blue area and a box will appear into which you can type your password:

Once you enter in your password click Save. Now all you have to do is provide whomever you wish to view this Gallery with the Password you have put in place.

Note: to remove password protection on a Gallery simply empty out the password field and press save

Gallery Privacy Settings

Galleries which are marked private will not be linked to from the main navigation on your portfolio. Private Galleries will also be excluded from search engine robots such as Google and are never published in sitemaps and other feeds. Private Galleries can only be accessed by visitors who know the URL or Address of the Gallery in question.

To configure this setting for any given Gallery click on Galleries on the top left of Crevado Admin:

Then click on the Gallery you wish to edit:

Scroll down to the Gallery Settings area and here you will see that Privacy Control is the second option:

Select the Private Gallery option; the writing will turn blue and a url/link will appear in a box underneath, this is the direct link to your Gallery.

Customizing SEO Meta Tags and Other Page Attributes on Your Crevado Online Portfolio

One of the most important things when you have built your online portfolio is to customize how the pages of your portfolio appear in search engines such as Google. The advantage of doing this is two-fold; it helps create clear information of what your site and pages contain when it appears in search engines such as Google and it also helps describe your page to search engines which in turn helps your page rank better in searches.

Without delving too deeply in to the technical side of things this task is accomplished using tags. The two most important tags concerning how your page appears in search engines are the Page Title and the Meta Description. The following screenshot illustrates how these tags are put to use when your site appears on the likes of Google:

online portfolio appearing in Google

As the name suggests the Page Title is quite simply a string of text which is used to describe your page. In the above screenshot the Page Title is a bit on the short side and perhaps would be better changed to something a little more lengthy and descriptive, for example "Balbao Park, San Diego CA - the nations largest urban cultural park". As can be seen above, the meta description plays an important role in terms of how your site is represented in search engine results.

Armed with this new fund of information you may be wondering how you can put this to use for your Crevado Online Portfolio.

How to customize Page Titles and Meta Tags for the pages on your Crevado Portfolio

To get started, click on the Pages section of Crevado admin:

click pages section of Crevado admin

Next edit the properties of the Page you wish to edit by clicking the properties (pencil) button as indicated below:

edit page properties by clicking on the pencil icon

From the Page Settings tab of the Page Properties dialog you can customize the Link Title, Page Title and URL of your page:

page property page settings tab

Did you know? Link Title is used to control the name of the page as it appears on your Portfolio navigation menu whereas Page Title controls the actual title of the page as it appears on your browser tab or Google etc. You can use this to your advantage, for example your 'About' page could have a Link Title 'About' whereas the Page Title can be more descriptive such as 'About Diego Marteniz Photography'.

Clicking on the SEO/Social tab within the Page Properties dialog allows you to access the Meta Description and Meta Keywords as well as giving you the ability to specify the OpenGraph image for the page in question:

page property seo social tab

The OpenGraph image can be used to control what image is displayed when your Page is shared on Social media networks such as Facebook, Twitter and Google+. Facebook Recommends using an image up to 1200x630 pixels for the best results. For your convenience larger images are automatically resized to these facebook endorsed dimensions.

Notes & Recommendations

  • Meta descriptions can be any length, but search engines generally truncate snippets longer than 160 characters. It is best to keep meta descriptions between 150 and 160 characters.
  • Google typically displays the first 50-60 characters of a Page Title, or as many characters as will fit into a 512-pixel display. If you keep your titles under 55 characters, you can expect at least 95% of your titles to display properly. Keep in mind that search engines may choose to display a different title than what you provide in your HTML. Titles in search results may be rewritten to match your brand, the user query, or other considerations.
  • It's widely believed that the Meta Description and Keywords play a part in how you rank on Google specifically. This is not true as Google announced in September of 2009 that neither meta descriptions nor meta keywords factor into Google's ranking algorithms for web search. Google uses meta descriptions to return results when searchers use advanced search operators to match meta tag content, as well as to pull preview snippets on search result pages, but it's important to note that meta descriptions do not to influence Google's ranking algorithms for normal web search.

Can I Create Sub-galleries Within My Crevado Online Portfolio?

You can achieve sub-galleries by leveraging a special type of Page called a Gallery Collection. By default you will already have one Gallery Collection which is initially called 'My Work' (you may have renamed it already by now). The following simple steps show you how to create a page structure which supports multiple sub-gallery sections:

From Crevado Admin click on Pages at the top left of the screen:

Now, to create a new Gallery Collection click on the Create Page button on the right:

Then change the Page Type drop down menu option to Gallery Collection:

Now give the Gallery Collection a Link Title and Page Title and then click Create:

Once you have done this and created your Gallery Collection you can switch back to the Galleries section of Crevado Admin by clicking on Galleries at the top left of the page:

You will notice things have changed a little. The Galleries section now lists each Gallery Collection along with any Galleries inside them as shown below:

From here you can drag and drop Galleries from one collection to another:

Finally, when you are creating a Gallery, if you have more than one Gallery Collection created you will be prompted to specify what collection the new Gallery gets created in.

How Do I Sell My Work Using PayPal on My Crevado Online Portfolio?

PayPal support requires a Premium account for details see the plan comparison page

PayPal is one of the largest online payment processors in the world. It is a convenient and flexible way for people to make online purchases. Your Crevado Online Portfolio effortlessly integrates with PayPal - this allows you to sell your work via your Portfolio by accepting payments using PayPal.

Firstly, in order to sell your work using PayPal you will need a PayPal account. If you do not already have a PayPal account please sign up for a PayPal account first.

Once you have an account, please follow these steps to enable selling via PayPal on your Crevado Online Portfolio.

From Crevado Admin click on the Settings button at the top right of the screen:

Scroll down to the e-Commerce Settings area and here you will see the PayPal Support option. You simply click Enabled to turn this on:

Once you have enabled PayPal you'll need to assign prices to your work. To do so, click on Galleries at the top left of the page:

Select the Gallery which contains the work you wish to sell by clicking on it. Then assign pricing to any piece of work you wish to sell:

You can set the price for other items in the same Gallery by repeating the aforementioned steps. You can repeat this process for items located in other Galleries also if you wish.

That's it! Items on your portfolio which have a price will now display a cart button which when clicked on will start the PayPal payment process.

What about Tax & Shipping Charges?

Once you have entered the sale prices for your work you may wish to configure how Shipping and Taxation Charges are calculated.

Please see the following PayPal article on how to configure this.

Note: Tax and Shipping calculations are only available using a PayPal Premier or Business account.

How Do I Promote My Online Portfolio?

Sharing your Crevado Online Portfolio on Social Media Networks

One way to promote your online Crevado Portfolio is to click on the Promote link at the top right of Crevado Admin:

Here you will see the Promote your Portfolio section and underneath it there are three popular social media sharing networks listed: Twiter, Facebook and LinkedIn. You can easily and quickly share your work on any, or all three of these social media networks by clicking on the link beneath each one, as highlighted below by the red arrows.

Note: Once you click on any of the links provided to promote your online Crevado Portfolio you must then follow the steps requested by the social media network to complete the sharing process!

Adding links to your Social Media Pages on your Crevado Online Portfolio

Another way of promoting your Online Crevado Portfolio is to add a clickable icon for social networking sites you use, to allow visitors access your profile page! Follow these steps to do just that!

Firstly, from Crevado Admin click the Customize button:

Scroll down to the Your Social Media Links section. Here you will see we have composed a list of some of the most popular social media networks; Facebook, Twitter, LinkedIn, Instagram, YouTube, Google+ and Pinterest.

Click on any of the blue boxes, that represent each social media network, to link to that network. When you click, a white text box will appear underneath a message asking you to enter in your full URL for that social media network. Once you have entered in the URL click the blue Save button!

Now the social media clickable icon will appear on your Portfolio!

Note: You can link as many Social Media Networks to your Portfolio as you want! Just repeat the steps with the relevant URL for each one!

How Do I Attach PDF or MS Word Documents to My Crevado Online Portfolio?

Note: PDF and Word documents cannot currently be embedded into a Gallery; they can only be attached as a navigation link in your Portfolio! However, don't worry, support for embedding within Galleries is coming soon!

Attaching a PDF or MS Word documents to your Crevado Online Portfolio is easy! Just follow these simple steps:

From Crevado admin, click Pages:

click pages

From here you then click on Create Page:

click galleries

A window will pop up allowing you to create a new page. You simply change the page type to File Attachment and choose whichever PDF or MS Word document you wish to upload using the Choose file button:

click galleries

When you are finished, upload your file using the Create button. Your file will now be attached as a link within your Portfolio Navigation.

How Do I Change My Crevado Portfolio Plan or Alter My Billing Settings?

From Crevado admin, click on the Account link on the top right of the page:

account link

You will see the title Your Crevado Account and underneath that click on Billing&Plans:

Next, click on the blue Change Plan link which is to the right of the Subscription Plan information:

This brings you to our Change Plan page where you see a summary of each plan. To downgrade you must click on one of the downgrade buttons (to whichever plan you wish to downgrade to) as shown below:

Note: You must be within the thresholds of the Plan in order to downgrade to it. This may mean you need to delete some Images, Galleries and/or Videos before you will be eligible to downgrade.

How Can I Rename Galleries on My Online Portfolio?

Renaming any of your Galleries is easy! From Crevado admin, click Galleries:

click galleries

Here you'll see a list of all the Galleries within your portfolio, each represented by their Gallery cover images. Click on the Gallery you wish to rename:

click on gallery

From the Gallery page scroll down to where you see Title field and click it:

gallery title

Enter the new name of your Gallery, then click the blue Save button. You will receive a pop-up message confirming that your name change was successful.

How Do I Change the Title of My Online Portfolio?

From Crevado Admin click Customize:


Scroll down to the Portfolio Header and click it:

portfolio header

Enter in the new title/name and click Save.

A pop-up at the top of the screen will confirm that your change has been successful.

Note: If you are using an image based logo then this will be displayed instead of the title. The title will still be incorporated in to the page title for your portfolio and as a result will be visible as the title on search engine results, even if you're using a logo.

How Do I Change My Email Address?

From Crevado Admin, click on the Account link on the top right of the page:

account link

NOTE: When you change your email address this will also change the email address you use to login to Crevado Admin!

Scroll down to the email address box and click on it:

change email address

Delete the email address entered here and type in your new email address, then click Save. A pop-up at the top of the page will confirm that your change of email has been successful.

NOTE: Remember to use the new email address the next time you login to Crevado admin!